Accounting Security

Accounting Security

Accounting Security

When running payroll for your clients, you’re dealing with a lot of sensitive information. Compromising your customer’s security is the last thing a payroll business can afford. Here are a few tips that you can put in to practice in order to ensure that your customer’s data is safe and secure.

Securely send data to your customers

The first thing you can do to securely send data to your customers is to stop sending sensitive information over email. There are a few different problems with email that make it bad for security. For starters, it creates multiple points of weakness: The sender’s email account, the email server, and the receivers email account. If even one of these gets compromised the attacker is going to have access to all your sensitive documents.

Another problem with email is the lack of expiration of sensitive information. If I send you a sensitive document today, and 5 years from now one of our accounts get hacked, the attacker is going to have access to that sensitive data.

At Payroll Hive we never use email to send sensitive information. Instead, we keep all of our client’s data encrypted during storage and transit so it can only be read by those who are supposed to read it.

Securely send data to your customers

If you are sending someone sensitive information, you most likely expect them to look at those documents in the near future. This is exactly why you should send them a link to the sensitive document that expires. If they don’t download the document within a month of sending it out, they most likely never will and leaving that link up just creates a vulnerability.

You do not want thousands of links to sensitive documents with no way of preventing anyone from reading them. Always make sure you leave yourself with a way to control the sensitive data.

If you need help figuring out how to send out links that expire feel free to contact Payroll Hive and we can show you how to get it set up.

Encrypt Everything

Storing sensitive information unencrypted is just asking for trouble. Encryption makes it impossible for someone to read information without the encryption key. This means that even if you do leak sensitive data, the data is going to be meaningless to anyone without the encryption key. You can think of encryption as your last line of defense in case of disaster.

But there is a catch: Encryption can be hard. It isn’t usually a good idea to try to tackle the problem of encryption on your own unless you really know what you’re doing. There are a number of third-party software solutions that can help you get started, but even those can seem daunting. Rather than worry about the details of encryptions, it is much more important for you to spend your time growing your practice and leaving the details up to the experts. That’s why at Payroll Hive we include full encryption in all of our services.

In this post, we are just scratching the surface of security in accounting. Let us know if you have any questions and we’ll be happy to help you secure your accounting practice.